GDPR – Privacy Notice – Employees

GDPR requires law firms to inform employees about how their personal data is processed, stored, and shared. A Privacy Notice for Employees provides employees with clear information about their data rights, how their personal information is used, and the measures your firm takes to protect it. By implementing this privacy notice, your firm not only complies with legal requirements but also fosters trust with employees by ensuring transparency in data handling practices.

Our comprehensive privacy notice ensures full compliance with GDPR and clearly explains how your firm handles employee data:

Types of Data Collected

Details the personal data your firm collects from employees, including contact information, employment history, payroll data, performance reviews, and any sensitive data such as health information.

Purpose of Data Processing

Outlines the reasons for processing employee data, such as payroll, benefits administration, performance management, and legal compliance. This ensures employees understand why their data is being collected and how it is used.

Data Sharing and Third Parties

Clearly explains when and why employee data may be shared with third parties, such as payroll providers, benefits administrators, or legal authorities, ensuring compliance with GDPR’s data-sharing requirements.

Data Retention Periods

Specifies how long your firm retains employee data, ensuring compliance with GDPR’s data retention rules. This section also explains how data is securely disposed of once it is no longer needed.

Employee Data Rights

Outlines employees’ rights under GDPR, including their right to access, correct, or request the deletion of their data, as well as their right to object to certain types of data processing.

Data Security Measures

Provides information on how employee data is protected, including the technical and organisational measures your firm has in place to ensure the security and confidentiality of personal data.

You can purchase the Privacy Notice – Employees individually for £49.00, or as part of our comprehensive GDPR Pack for £399, which includes all essential GDPR compliance documents such as Data Protection Policies, Privacy Notices for clients and candidates, and more at a discounted rate.

Law Firms: Ensure your firm complies with GDPR by providing employees with clear, transparent information on how their personal data is processed and protected.

Legal Service Providers: Protect employee data and ensure transparency in data handling practices by implementing a comprehensive privacy notice in compliance with UK data protection laws.

HR and Compliance Teams in Law Firms: Use this notice to manage employee data responsibly, ensuring compliance with GDPR and fostering trust between the firm and its staff.

GDPR-Compliant

Drafted by expert solicitors, this notice ensures full compliance with GDPR and UK data protection laws, helping your firm meet its legal obligations regarding employee data.

Customisable

Easily tailor the notice to reflect your firm’s specific employee data collection and processing activities, ensuring it aligns with your internal HR practices.

Builds Trust with Employees

Providing clear information about how employee data is handled and protected demonstrates your firm’s commitment to transparency and data protection, helping to build trust within your team.

Mitigates Legal Risks

By ensuring that your employees are fully informed of their data rights and your data protection practices, this notice helps reduce the risk of data-related disputes and non-compliance penalties.

1. Purchase: Buy the Privacy Notice – Employees as a standalone document or get it as part of the comprehensive GDPR Pack.
2. Customise: Open the document in your preferred word processor and tailor it to reflect your firm’s specific employee data handling practices and data protection measures.
3. Implement: Distribute the notice to all employees, ensuring they are fully informed about how their personal data is processed, stored, and protected. Ensure it is regularly updated to comply with any changes in data protection laws.