GDPR – Privacy Notice – Clients

Under GDPR, law firms are required to inform clients how their personal data is being used, stored, and shared. A Privacy Notice for Clients ensures that your clients understand their data rights, how their information is handled, and the steps your firm takes to protect it. By implementing this privacy notice, your firm not only complies with legal obligations but also builds trust by showing your commitment to responsible data management.

Our comprehensive privacy notice provides full transparency about how your firm processes client data, ensuring GDPR compliance:

Types of Data Collected

Details the personal data your firm collects from clients, including contact information, case-related documents, payment details, and any sensitive or special category data.

Purpose of Data Processing

Outlines the reasons your firm processes client data, such as for case management, billing, legal advice, and compliance with regulatory obligations. This ensures clients understand how their data is used throughout their engagement with your firm.

Data Sharing and Third Parties

Explains when and why client data may be shared with third parties, such as barristers, expert witnesses, or legal authorities. This section ensures transparency about how client data is handled and shared within the legal process.

Data Retention Periods

Provides information on how long your firm retains client data and the procedures for securely deleting or archiving information once it is no longer needed, in compliance with GDPR’s data retention requirements.

Client Data Rights

Outlines clients’ rights under GDPR, including their right to access, rectify, or request the deletion of their personal data, as well as their right to object to or restrict certain types of data processing.

Data Security Measures

Describes the technical and organisational measures your firm has in place to protect client data from unauthorised access, breaches, or loss, ensuring that your firm meets GDPR’s data security standards.

You can purchase the Privacy Notice – Clients individually for £49.00, or as part of our comprehensive GDPR Pack for £399, which includes all essential GDPR compliance documents such as Data Protection Policies, Privacy Notices for employees and candidates, and more at a discounted rate.

This privacy notice is specifically designed for:

Law Firms: Ensure your firm complies with GDPR and UK data protection laws by providing clients with clear, transparent information on how their personal data is processed and protected.

Legal Service Providers: Protect client data and ensure transparency in data handling practices by implementing a GDPR-compliant privacy notice.

Compliance and Risk Management Teams in Law Firms: Use this notice to ensure client data is handled responsibly and in compliance with data protection laws, minimising the risk of legal disputes and non-compliance penalties.

GDPR-Compliant

This privacy notice is designed by expert solicitors to ensure full compliance with GDPR and UK data protection laws, helping your firm meet its legal obligations regarding client data.

Customisable

Easily tailor the notice to reflect your firm’s specific data collection, processing, and sharing practices, ensuring it aligns with your internal procedures.

Builds Client Trust

By providing clear information about how client data is used and protected, this notice helps to build and maintain trust between your firm and its clients, enhancing client relationships.

Reduces Risk of Non-Compliance

With clear guidelines for handling client data and addressing their rights under GDPR, this notice helps your firm reduce the risk of legal disputes, fines, or regulatory penalties.

1. Purchase: Buy the Privacy Notice – Clients as a standalone document or get it as part of the comprehensive GDPR Pack.
2. Customise: Open the document in your preferred word processor and tailor it to reflect your firm’s specific client data processing activities, data retention policies, and security measures.
3. Implement: Share the notice with clients at the start of their engagement, ensuring they are fully informed about how their personal data is processed, stored, and protected.