GDPR – Privacy Notice – Candidates

GDPR requires that firms inform job applicants about how their personal data will be used, stored, and shared during the recruitment process. A Privacy Notice for Candidates ensures transparency by providing applicants with clear information about their data rights, how their data will be processed, and what security measures are in place to protect it. By implementing this privacy notice, your firm complies with legal obligations while fostering trust with potential employees.

Our comprehensive privacy notice for candidates covers all aspects of data processing in the recruitment process, ensuring GDPR compliance:

Types of Data Collected

Clearly outlines the personal data your firm collects from job applicants, such as contact information, CVs, application forms, and references. This ensures that candidates understand what data is collected and why.

Purpose of Data Processing

Explains the specific reasons for processing candidate data, including for evaluating qualifications, conducting interviews, and making hiring decisions. This section assures candidates that their data is being used appropriately and lawfully.

Data Sharing and Third Parties

Details when and why candidate data may be shared with third parties, such as background check providers or recruitment agencies, ensuring transparency in how data is shared.

Data Retention Periods

Specifies how long your firm will retain candidate data and the procedures for securely disposing of data after the recruitment process, in compliance with GDPR’s retention requirements.

Candidate Data Rights

Outlines the rights of job applicants under GDPR, including their right to access, rectify, or request deletion of their personal data, as well as their right to object to certain types of data processing.

Data Security Measures

Describes the security protocols your firm has in place to protect candidate data from unauthorised access, breaches, or loss, ensuring candidates that their personal information is safe.

You can purchase the Privacy Notice – Candidates individually for £49.00, or as part of our comprehensive GDPR Pack for £399, which includes all essential GDPR compliance documents such as Data Protection Policies, Privacy Notices for clients and employees, and more at a discounted rate.

Law Firms: Ensure your recruitment process complies with GDPR by providing candidates with clear information on how their personal data is processed and protected.

Legal Service Providers: Protect the personal data of job applicants by implementing a transparent and compliant privacy notice, building trust with potential hires.

HR and Recruitment Teams in Law Firms: Use this notice to ensure that candidate data is handled responsibly and in accordance with GDPR, minimising the risk of data protection breaches or non-compliance penalties.

GDPR-Compliant

This privacy notice is crafted by expert solicitors to ensure full compliance with GDPR and UK data protection laws, helping your firm meet its legal obligations in the recruitment process.

Customisable

Easily tailor the notice to reflect your firm’s specific recruitment practices and data handling procedures, ensuring it aligns with your internal processes.

Builds Trust with Candidates

Providing candidates with clear and transparent information about how their data is processed builds trust and demonstrates your firm’s commitment to protecting their personal information.

Reduces Risk of Non-Compliance

With clear guidelines for handling candidate data and addressing their rights under GDPR, this notice helps your firm reduce the risk of legal disputes or regulatory penalties.

1. Purchase: Buy the Privacy Notice – Candidates as a standalone document or get it as part of the comprehensive GDPR Pack.
2. Customise: Open the document in your preferred word processor and tailor it to reflect your firm’s specific data collection and processing activities during the recruitment process.
3. Implement: Share the notice with all job applicants during the recruitment process, ensuring they are fully informed about how their personal data will be handled.