Conveyancing letter

Conveyancing transactions are often complex and require clear communication between your firm and your clients. A well-drafted Client Care Letter ensures that all parties understand the scope of services, fees, timelines, and responsibilities involved in property transactions. Our Client Care Letter – Conveyancing is tailored specifically for law firms, helping you manage client expectations and ensure full compliance with regulatory standards, while maintaining a professional and transparent client relationship.

Our comprehensive letter template covers all the essential elements for engaging clients in conveyancing matters:

Scope of Services

Clearly define the legal services you will provide, including handling property sales, purchases, or remortgages, and specify what the client can expect throughout the conveyancing process.

Fees and Payment Terms

Provide a detailed explanation of your fee structure, including fixed fees, disbursements, and any additional charges that may arise during the conveyancing transaction. Ensure clients understand the payment terms and schedules.

Client Responsibilities

Outline the client’s role in the transaction, including the timely provision of documents, signatures, and communication. Set expectations for their involvement in the conveyancing process.

Confidentiality and Data Protection

Ensure clients understand how their personal and property data will be handled, including compliance with GDPR and other UK data protection regulations.

Timelines and Completion

Provide clients with a realistic timeline for the conveyancing process, including potential delays, and clarify your role in facilitating a smooth property transaction.

Termination of Services

Set out the conditions for terminating the conveyancing engagement, providing clarity on both parties’ rights and the associated costs if services are terminated prematurely.

You can purchase the Client Care Letter – Conveyancing individually for £49.00, or get it as part of our Client Care Pack, which includes all essential client care documents such as terms of business and other client care letters, at a discounted rate.

This document is specifically designed for:

Conveyancing Solicitors: Ensure that your conveyancing clients have a clear understanding of the terms of your services, fees, and responsibilities, protecting both your firm and the client.

Law Firms Offering Conveyancing Services: Manage client expectations and reduce the risk of disputes by providing clear, professional communication from the start of the transaction.

Legal Service Providers: Use this letter to set clear terms for property transactions, ensuring transparency, compliance, and professionalism.

Legally Compliant

Drafted by expert solicitors, this document ensures compliance with UK legal and regulatory standards, including Solicitors Regulation Authority (SRA) requirements.

Customisable

Easily tailor the letter to match your firm’s specific conveyancing services, fee structures, and timelines, making it uniquely suited to your practice.

Promotes Transparency and Trust

Providing clear terms of service builds trust with your conveyancing clients, ensuring they understand what to expect from the transaction and your legal services.

Protects Your Firm

By clearly defining the scope of services, fees, and client responsibilities, this letter helps prevent misunderstandings and protects your firm from potential disputes.

1. Purchase: Buy the Client Care Letter – Conveyancing as a standalone document or get it as part of the comprehensive Client Care Pack.
2. Customise: Open the document in your preferred word processor and tailor the content to match your firm’s specific conveyancing services, fees, and client engagement terms.
3. Implement: Use this letter at the start of the conveyancing process to ensure transparency, professionalism, and a clear understanding of the terms.